Introduction

This document provides clear guidelines for team members on how to request sick days, holidays, and business trips, ensuring alignment with labor legislation and company policy. As a remote team, we understand that some policies may vary depending on the country you’re located in. If you’re ever in doubt about which laws apply to you, please don’t hesitate to reach out to the HR department for assistance.

Holidays

Team members are encouraged to take sufficient time off to relax and recharge, guided by an unlimited fair use policy. While we don't enforce a strict cap on holidays, we recommend taking a minimum of 21 days per year to support your well-being and productivity.

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Please note that the unlimited holidays policy does not apply to team members who are within their trial period or during their first year of work. Standard holiday allowances will apply in these cases.

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Procedure for Requesting Annual Leave

Notification

• Discuss your planned leave with your manager well in advance to ensure team operations are not disrupted.
• It is good practice to provide sufficient notice, such as two days for each day of planned vacation.
• Update your Slack status to reflect your intended absence once the leave is approved.

Submitting the Request

• Submit your time-off request via the HiBob platform.

Approval:

• The manager must approve the request before it is forwarded to HR for final confirmation.
• Team members will receive confirmation of their approved leave via the HiBob tool.

Return to Work

• Update your Slack status to reflect that you are active and available for work.

Unused Leave

• Any unused annual leave must be taken by the end of the following calendar year, as required by law.